Minutes
Town of Greenfield
Greenfield Town Offices, 7 Sawmill Road Greenfield, NH
Selectmen’s Meeting Minutes
Thursday, October 04, 2012 – 4:30 pm
Board of Selectmen: Selectwoman, Karen Day and Selectwoman Debra Davidson
Staff: Town Administrator Patt, DPW Supervisor Murray
Public: Ashley Saari Monadnock Ledger, Ken Paulsen
The meeting was called to order at 4:35 PM by Selectwoman Day.
Documents for Approval/Review/Signature
The Selectmen reviewed and signed the following items:
§ A/P Check Manifest
§ A/P Checks & AP Waste Water Checks
§ A/P Invoices
§ Assessment correction: R1-10
§ CASA request for funding
§ NHPSA soccer academy program
§ Abatement R5-23-1
§ Tax deed list
4:40 PM: Review of Documents and Correspondence
At 4:40 the Board opened the meeting. The Board discussed invoices and asked questions about an invoice from CarQuest. The Board reviewed several items in the assessing file in advance of making decisions later in the evening. The Board received an update on a conversation with the Department of Revenue Administration (DRA) about setting the tax rate. There are currently no towns in Queue and the Town is waiting on the DRA. The DRA is working through a computer update and is generally understaffed.
5:00 PM: Generator Bid(s) Opening
The Town received one generator bid for the Town Office building. After a brief reading of the submission by Wilson Technologies, an authorized Generac and Kohler dealer, the Board decided that the submission of one bid was not sufficient to authorize the project to move forward. The Board voted to re-bid the project, on a motion by Selectwoman Davidson and a 2nd by Selectwoman Day the motion passed 2-0, with one absent, to re-bid the generator project and place advertisements in a paper of wider circulation.
5:15 Assessing File
The Selectmen reviewed the assessing file and reviewed a letter from Avitar regarding an abatement application by Steven and Kimberley Kamieniecki. Avitar has provided an abatement recommendation that has been accepted by the Kamieniecki’s and the letter requests the Board of Selectmen uphold the finding outlined or to contact Avitar. After reviewing the recommendations the Board voted on a motion by Davidson and a 2nd by Day, with a vote of 2-0 with one absent, to accept the recommendations of Avitar, and the Selectmen signed off on the letter. The Board of Selectmen then reviewed a file that has recently been corrected by Avitar in conjunction with the assessing office at the Town Office. Tax Map card R1-10 was incorrectly assessed with a view. The Board reviewed the tax card and explanation of the
corrections and voted on a motion by Day and a 2nd by Davidson of 2-0 with one absent to refund $1,812.84 and to uphold the correction by the assessing office.
5:30PM: Peter Hopkins Building Inspector
At 5:30PM Peter Hopkins came before the Board to announce his intention to retire and move out of the area. Building Inspector Hopkins advised the Board that his last day as Building Inspector would be November 1st. After further discussion Mr. Hopkins advised the Board that he intended to fulfill his duties at Deputy Moderator at the general election on November 6th. The general election would be the last time he would exercise his duty as Moderator in Greenfield. The Board thanked Mr. Hopkins and then determined that the post of Building Inspector/ Health and Code Enforcement officer would have to be noticed in a local paper to advertise the job opening.
6:10 PM: Review of Town Office Lighting and Donation
Town Administrator reported that an anonymous donation was made to the Town to help with the lighting project. Bob Marshall, Planning Board Chairman had reached out to several individuals in town and a donor had been located but wished to remain anonymous. Details of the donation amount would be posted in an agenda and discussed at a future meeting so that the Town could utilize the funds in 2012.
6:15 PM: Non-Public Session
At 6:15pm Chairman Rob Wimpory called into the meeting and joined the Selectmen present. A non-public session was voted under 91:A-3 II c, reputation. The Board voted on a motion by Selectwoman Day and a second from Selectwoman Davidson to enter into a non-public session on a vote of 2-0 and to include the Chair via telephone. A short non-public session was held. There were no decisions made and no further actions requested. The Board voted on a motion by Davidson to end the non-public session on a vote of 2-0. Chairman Wimpory indicated that he would be back from his trip and at the meeting on the 11th.
6:45 PM: Monadnock Survey
At 6:45pm a representative of Monadnock Survey came before the Board with a property to discuss that was willed to the Town by Doctor Miner. After surveying it was discovered that the road frontage measurement was off by a number of feet, although the back lot line and the side lot line were surveyed to the measurements outlined in the deed. The Board discussed the measurements of the property with the surveyor and agreed that the Town would accept the measurements outlined by the survey. On a motion by Selectwoman Day and a second by Selectwoman Davidson the Board voted 2-0 with one absent to accept the boundary line markers as presented in the Miner Subdivision plat.
7:00 PM: Bob Marshall, Planning Board Chairman & Paul Renaud, Planning Board Member
At 7:00pm Bob Marshall and Paul Renaud of the Planning Board came before the Board of Selectmen to discuss the possibility of establishing an Economic Development Committee. Bob Marshall outlined the intent of the Master Plan as it relates to economic revitalization in town. The Master Plan has called for the establishment of an Economic Development Committee since 2003, but so far the group had not been created. The two men were there with the hopes that the Selectmen would review a mission statement for such a committee, and two tasks that would be the first on the committee’s agenda should the Selectmen elect to form the new group. The discussion outlined long range planning needs, the neighborhood heritage project, broadband needs, Planning Board issues with subdivision applications, the need for more space for
businesses, and potential marketing that could help position downtown properties to align with economic revitalization in Greenfield. The Selectmen discussed several applications of an economic development committee and agreed with the Planning Board members that it was a good time to have these discussions. On further conversation the Selectmen agreed to establish a committee that would report to the Planning Board and the Selectmen. On a motion by Selectwoman Day and a 2nd from Selectwoman Davidson the Board voted 2-0 to establish an Economic Development Committee in the Town of Greenfield and to adopt the mission presented as the initial framework for the Committee. Planning Board Chairman Marshall thanked the Board for setting up the Committee.
Additional conversation from Mr. Renaud was heard regarding the potential for a survey in town of people’s current broadband, or high-speed internet, accessibility in order to determine what percent of people in town have broadband capability (defined as greater than 768kb speeds) and those that have high-speed DSL or other internet access vs. those households without any high speed access. The information from such a survey would be information that the Planning Board could use in its Master Plan.
7:40PM: Brian Giammarino, Chief of Police
At 7:40PM Chief Giammarino came before the Board to check in with the Selectmen on the upcoming budget season. Chief Giammarino indicated that his budget was almost finished but that there were some concerns raised by the computer vendor because the Police Department is currently using the loaner server and needs to move to its own server. Because of the some past issues with the way that the wireless was set up at the Town Office the vendor is strongly in favor of the police department being on its own network and server. This cost is not currently part of the budget and would need to be discussed.
7:40PM: Non-Public Session with Tax Collector, Kathy Valliere
At 7:40PM the Tax Collector came before the Board of Selectmen to request a non-public meeting under 91-A: 3 II c, reputation. The Board agreed that the request should be granted and on a motion by Selectwoman Day and a 2nd by Selectwoman Davidson the Board voted 2-0 on a roll call vote to enter into non-public session. At 7:55PM the Board voted to return to the meeting. It was noted that a decision had been reached to provide an abatement for R3-13. It was also noted that the minutes were sealed.
8:00 PM: Adjournment
There being no further business, Selectman Day moved to adjourn the meeting. Selectwoman Davidson seconded. The motion carried 2-0.
The meeting adjourned at 8:00 PM
Respectfully Submitted:
Aaron Patt
Town Administrator
The minutes are final when approved and signed by the Board of Selectmen. A signed copy is on file in the Selectmen’s minutes.
_______________________ ______________________
Karen Day, Selectwoman Debra Davidson, Selectwoman
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